Tattoo and Oddities Expo Terms & Conditions and Artist Agreement By tattoo shop owner/manager/artists/oddities artist or vendor/Exhibitor/representative ("Exhibitor") submitting this application to participate at any of the Tattoo and Oddities Expo ("TOE"), Exhibitor is providing an electronic signature that Exhibitor has read, agrees to and accepts the following terms and conditions, rules/regulations/requirements/policies and to hold harmless, all as set forth below: - ALL exhibitor fees are to be paid in advance of event. ALL SALES ARE FINAL! Refunds and transfers to other shows are NOT given under any circumstances. - Tattoo Artist or Vendor Exhibitor fee are listed on the website per 10'D X 10'W booth. Promotions may be provided, promotions only discount price of booth(s) but still hold to all terms of this contract. - Oddities Artist/Vendor fee are listed on the website and per 10'D X 10'W booth. Promotions may be provided, promotions only discount price of booth(s) but still hold to all terms of this contract. Power access can be provided at an additional cost; you must bring your own extension cords and power strips. - Exhibitors agree a minimum 50% deposit or the first payment of the invoice, is required to hold each booth, with the balance being due no later than the last day on the invoice. Alternatively, Exhibitor does have the ability to pay in full. Should this deposit/payment and/or balance requirements not be met by deadlines given on invoice or listed in this contract, TOEmay choose to terminate contract with Exhibitor, and release the booth(s) to others. Deposits will not be refunded. Once payment is submitted, all sales are final. No refunds will be issued. EACH 10’D X 10’W TATTOO OR TATTOO VENDOR EXHIBITOR BOOTH INCLUDES: - Two (2) 6 ft tables - Two (2) chairs; - One (1) standard waste basket; - One (1) bio waste basket; - Sharps container(s) - serviced by TOE - Pipe and draped 10' x 10' booth (modification of booth size is not permitted); - Electricity, however, Exhibitor agrees to supply your own extension cords and power strips - Two (2) Exhibitor badges/lanyards - Two (2) weekend wristbands - Two (2) client day passes - Two (2) parking passes (if needed) - Up to four (4) additional weekend wristbands PER BOOTH may be purchased at check in for a discounted price. After four (4) weekend wristbands are purchased, the full weekend price will be charged. This discounted price is ONLY available at check-in/set-up. EACH 10’D X 10’W DAILY ODDITIES SPACE INCLUDES: - Two (2) Exhibitor weekend wristbands. - One (1) parking pass (if needed) - A space that measures 10' x 10' with pipe & drape (modification of booth size is not permitted), you must provide your own set up i.e. tables, chairs etc… - Power access can be provided at an additional cost, you must bring your own extension cords and power strips - Up to four (4) additional weekend wristbands PER BOOTH may be purchased at check in for a discounted price. After four (4) weekend wristbands are purchased, the full weekend price will be charged. This discounted price is ONLY available at check-in/set-up. - Exhibitor will have an image of you and/or your work posted on expo website once your application deposit has been paid. We will also post on our social media accounts. Any images received 30 days prior to the show are NOT guaranteed to be posted. We will not repost images on social media to “push you to the top of the page” posts are made based on registration and in the order, we receive them. (Please follow email directions once confirmed on how to email TOE photos) CHECK-IN & SET-UP: Tattoo: Check in and health inspections will happen on Fridays. Detailed information will be provided 1 week prior to the show communicated via email. *If you are not checked in on Friday by provided time in email, your booth will be forfeited. *All artists MUST be present for health inspection Anyone not present at this time for health inspection will not be able to tattoo at the event. Exhibitors agree to be fully set-up, with all licensing info displayed by given time on Friday of any given show for the Health Department on-site inspection. In addition, the Health Department has informed us they will be on-site throughout the weekend ensuring compliance. TOE has no control over local/state inspectors so please always comply. Oddities: Check in will happen on Fridays & Saturday morning. Detailed information will be provided 1 week prior to the show communicated via email. *If you are not checked in on Friday or Saturday by provided time in email, your booth will be forfeited. **TOE will be diligent in securing the event space nightly, however, TOE cannot be responsible for your merchandise, equipment, personal items. When in doubt, and where possible, take it with you and reset the next day. Exact booth assignments will be set by TOE. You may request a preferred location, but it cannot be guaranteed. If a corner booth is paid for it is guaranteed. However, no booth is guaranteed until paid in full and deadlines for payment are adhered to. REQUIREMENTS: - We have a zero-tolerance policy for any type of hatred or verbal attacking of anyone at our show. We will not tolerate disrespectful language towards anyone at our event. We will not tolerate any intolerance based on anyone’s race, gender, ethnicity, abilities or disabilities, etc…. Anyone who cannot maintain respect for anyone and everyone in attendance will be asked to pack up and leave immediately. No refunds will be given. -Every night is a hard close. You must be finished tattooing at closing and out of the building by closing time on all event days. Any fines assessed by the event venue will be the responsibility of the artists who stay later than the closing time of the show. - This event requires $100 minimum charge for all tattoos being completed at our event. This maintains the integrity & fairness for all attending artists. -All food and drink policies are expected to be followed. Details will be provided via email for each show 1 week prior to the show. West Palm Beach: No outside food or drinks are allowed inside the event space. We refrain the right to ask for any items brought in to be discarded immediately. - No animals are allowed at this event under any circumstances. -Anyone conducting any sort of illegal, unethical or fraudulent activities/business will be asked to pack up and leave immediately. No refunds will be given. -NO firearms or weapons of any kind are not permitted anywhere on the premise, except by authorized law enforcement. - Exhibitor agrees that non-compliance of any of the stipulations of these terms and conditions, instruction of event staff or venue, may result in Exhibitor's removal from the event, either prior to or during the event. - If Exhibitor is adjacent to an unassociated Exhibitor, and either Exhibitor wishes to remove or make any modifications to side rails - BOTH Exhibitors will need to approve this modification. AND you must receive permission from TOE staff. If both Exhibitors do not agree, the side rails shall remain as originally set up. - Due to fire code requirements, Exhibitor agrees not to modify booth size (especially into isle ways). - Exhibitor agrees not to tape, nail, staple, puncture, paint, draw, sticker, or affix any materials to convention center property, either inside or outside of booth. Exhibitor agrees that any damages to convention center space by Exhibitor will cause Exhibitor to reimburse the convention center or Tattoo and Oddities Expo for any/all damage repair/replacement/reconstruction. - Exhibitor agrees to operate under all City/County/State laws and guidelines. TOE does not have control over local or state governments. - If Exhibitor is sharing a booth, TOE reserves the right to approve ALL Exhibitors a minimum of 30 days prior to the show. Failure to notify us within 30 days may result in artists not being able to participate in the show. We have the right to deny or revoke artists access to our event at any point in time without refund. -Exhibitor agrees to notify TOE of ANY changes are made to any attending Exhibitors/representatives for any booths. Failure to notify us within 30 days may result in artists not being able to participate in the show. We have the right to deny or revoke artists access to our event at any point in time without refund. -Only tattooers that have been approved by TOE are allowed to tattoo at PBTOE - Exhibitors/Exhibitor wristbands must be always worn by all individuals working at the space/table. Wristbands may not be sold, loaned, or otherwise transferred to individuals who are not working for you. -Badges provided by TOE are for Exhibitors only, and all workers/Exhibitors in the booth must be wearing a wristband. Wristbands and badges are NOT to be used for your customers. Badges do not allow access to the event, ONLY wristbands grant access & must be worn at ALL times. -Uniformed attendants, models and other employees must remain within the booths occupied by their employers. All advertising distribution must be made from Exhibitors only from within his or her booth. -The use of devices for mechanical reproduction of sound or music is permitted but must be controlled. Sound of any kind must not be projected outside of the exhibit booth. Exhibitors are specifically prohibited from employing any carnival type attraction, animal or human, or from operating such noise-creating devices as bells, horns or megaphones. TOE reserves the right to determine sound interference with others and Exhibitor shall comply with any request by TOE to discontinue any such sound or music. - Exhibitor agrees that all payments received by Exhibitors are non-refundable. However, if an emergency arises, Exhibitor agrees to notify TOE immediately. -Smoking of any kind is NOT permitted indoors (with in the facility) at any time. - Exhibitor agrees not to tattoo or pierce any person under the age of 18. - For EACH tattoo and/or piercing, Exhibitor agrees it is the responsibility of the Exhibitor to have the client fill out the provided digital or paper release form with a copy of a valid picture I.D. attached. This is a State of Florida and North Carolina Health Department requirement, and any Exhibitor failing to obtain and produce this paperwork will be asked to leave. - Exhibitor agrees that all piercing Exhibitors will need to be PRE-APPROVED (well in advance) by PBTOE. Exhibitors should not assume they are licensed to pierce at the TOE without written approval by expo coordinator. - Exhibitor agrees to keep their booth space(s) clean, set-up and staffed during ALL show hours - At the end of each night, Exhibitor agrees to properly bag contaminated waste and bring it to the designated location for proper disposal. - At conclusion of the event, Exhibitor agrees to ensure booth space is left the way it was found. Free of trash, debris, personal items, and especially any tattooing product or materials. Failing to do so places Exhibitor responsible for any fees that may be charged by the venue for the clean-up. - The Exhibitor agrees to hold harmless Tattoo and Oddities Expo (TOE), and/or any and all TOE sponsors, as well as hold harmless Access Art Inc, West Palm Beach Convention Center, the City of West Palm Beach, Palm Beach County, FL, Western North Carolina Agriculture Center, the city of Asheville, Lee County Civic Center, the city of Fort Myers, Lee County and any and all of the above listed’s employees/volunteers and vendors from any and all types of liability, accidents, fire, theft, or any loss. If damage to convention center should occur, Exhibitor will be held responsible for the full amount of replacement/repair/reconstruction expenses. Exhibitor agrees to protect and keep harmless Palm Beach Tattoo and Oddities Expo (TOE), Access Art Inc, West Palm Beach Convention Center, the City of West Palm Beach, Palm Beach County, FL, Western North Carolina Agriculture Center, the city of Asheville, Lee County Civic Center, the city of Fort Myers, Lee County and all of the above mentioned employees/volunteers/sponsors/vendors from any and all claims for damages or suits which may arise from injury, loss, fire, damage, theft to property or person occurring before, during and after the event, or within the area occupied by the exhibitor. - Exhibitor agrees that non-compliance of any of the above can or may result in Exhibitor's removal from the event, either prior to or during the event. - Exhibitor agrees that removal of Exhibitors from the event, either prior to or during the event, is at the sole discretion of TOE, wherein all deposits and/or payments will be forfeited. Although we do not foresee it, current health codes could change regarding what is required to tattoo in the state of Florida or North Carolina. If this were to occur, we would immediately contact everyone, informing them of the changes and any new requirements. It is your responsibility to know how to conduct yourselves as professional tattoo artists, and perform in a safe, sterile manner. FLORIDA DEPARTMENT OF HEALTH REQUIREMENTS 1. If you are NOT licensed in the State of Florida, the attached State of Florida Guest Artist Registration MUST be completed along with your application. (Florida License fee of $35, or $60 to be licensed for one year, plus any additional fees that are charged by the local health department, `NOT included in your booth cost) 2. All artists must either be licensed or registered with the Florida Department of Health. If you have a Florida License, please send a copy with your application. 3. Florida Department of Health approved blood borne pathogens training is required for anyone not licensed within the state of Florida. Approved online training courses can be found here www.floridahealth.gov/environmental-health/tattooing/tattoo-educational-materials.html There is a fee to take the course, but it is a one-time test. (This fee is not included in your booth cost) Warranties TOE makes no representations or warranties, express or implied, regarding the number of persons who will attend the Event or regarding any other matters. Exhibitor hereby recognizes that cancellations in appearance, or attendance, of guests, celebrities, talent, companies, groups, organizations, or associations is a common occurrence. Thus, TOE makes no representations or warranties, express or implied, regardless of announcement or promotion, of the attendance, or appearance of any guest, celebrity, talent, company, individual or group to attend, or appear, at PBTOE. Cancellation of the Event a. Cancellations in Which Artist Share of Event Losses. If Organizer cancels the Event due to circumstances beyond the reasonable control of Organizer, then Organizer shall refund to each Artist its Space rental payment previously paid, minus each Artist’s pro-rata share of all Event Costs and Expenses incurred, in full satisfaction of Organizer's liabilities to Artist. i. Pro-rata share shall be determined by the total number of booth spaces sold at the time of the event cancellation. ii. Under this section, in the event of cancellation beyond the reasonable control of Organizer, and the Event Costs and Expenses incurred exceed the value of the total number of booth spaces sold, No Artist shall be liable for a loss in excess of their respective total number of booth spaces purchased. b. Right to Re-Organize Without Penalty. Organizer reserves the right to re-name, re-locate, change the hours of the Event, or change the dates on which Event is held, or any combination of changes. If Organizer changes the name of the Event, relocates the Event to another event facility within forty (40) Miles of the original location, or changes the hours of the event, or changes the date(s) for the Event to dates that are not more than thirty (30) days earlier or thirty (30) days later than the dates on which the Event was originally scheduled to be held, or any combination of changes thereof, no refund shall be due to any Artist. c. Right to Cancel Event. If Organizer elects to cancel the Event for reasons, which would not be covered by any reason other than previously described in this paragraph, Organizer shall refund to each Artist his entire exhibit space rental payment previously paid, in full satisfaction of any and all liabilities on the part of the Organizer to Artist. 11. Directory Listing, Marketing, and Promotional Materials a. Artist expressly grants to Organizer a fully paid, perpetual non-exclusive license to use, display, and reproduce the name, trade names, product names, and logos of Artist and images of Artist products in a Directory Listings, and promotional announcements, in any media including both those media existing, and those net yet invented, for the sole purpose of promoting a past or future Event. b. Artist expressly agrees that during the installation, open to consumer hours, and dismantling hours of the event, Organizer may photograph Artist 's space, exhibit, products, and all personnel, and use such photographs for any Organizer promotional purpose in any media including both those media existing, and those net yet invented, for the sole purpose of promoting a past or future Event. Adult Material, Nudity, & Obscene Material Artist must give express notice prior to the signing of this Agreement as to whether he/she/it intends to offer adult, nudity, or obscene material, by initialing one of the below. Artist agrees that no adult material will be visible to, sold to, or handled by any persons under the age of 18. All adult, nudity, or obscene material must be either behind the table(s), or if displayed on a table or display rack, bagged and covered so that minors may not open it. I have read and understand the Florida civil and criminal Statutes and all federal, state, and local ordinances regarding display, transport, and sale of such materials, and I am solely responsible for compliance with the laws and regulations thereunder. The agreement to terms and conditions provided during the online application process is also binding to the rules in this document, and all exhibitors were provided with this document prior to purchase of space and made aware they were agreeing to these terms with the purchase of their booth or table. 2027 Tattoo & Oddities Expo Early Registration Special Policy The 2027 Early Registration Special allows exhibitors to reserve booth space at all three 2027 Tattoo & Oddities Expo events for a discounted rate of $1,600. By participating in this promotion, exhibitors agree to the following terms: •All sales are final. No refunds, credits, or transfers will be issued for any reason. •If an exhibitor cancels participation in one or more of the three events before the promotional package has been paid in full, the discounted pricing will be forfeited. •Any payments already made will be applied toward the remaining event(s) the exhibitor plans to attend at the current full booth rate. •The exhibitor will be responsible for paying the difference between the promotional rate and the standard booth pricing for the remaining event(s). •Payment plans will be adjusted accordingly based on the revised event participation. •Booth space will not be guaranteed unless all required payments are made according to the updated payment schedule. •Failure to maintain payments may result in the loss of booth space without refund. By submitting payment toward the Early Registration Special, the exhibitor acknowledges and agrees to these terms and conditions.